The arrival of ONLYOFFICE Docs 9.2 This represents a new step in the evolution of this open-source office suite.which has received several major updates in recent months. The new version doesn't break with what's already known, but rather builds upon the changes introduced in versions 9 and 9.1 to refine the daily experience and complete key features such as artificial intelligence, a redesigned interface, and PDF support.
With this release, the company aims to make the suite more user-friendly for those who work with documents daily, especially in collaborative environments and organizations that prioritize data control. Version 9.2 arrives loaded with adjustments in editing, automation through macros, and language review tools, while coordinating with new versions of DocSpace and Desktop Editors to extend the same capabilities to the cloud, in self-hosted deployments and on the desktop.
Main new features of ONLYOFFICE Docs 9.2
In this update, The improvements are spread throughout the suiteFrom text and spreadsheet editors to working with forms and PDFs, many of the changes focus on streamlining the usual workflow, reducing repetitive tasks, and adding a layer of intelligent help without requiring users to leave the application.
AI-powered spelling and grammar check
One of the most visible additions in ONLYOFFICE Docs 9.2 is the AI-assisted spelling and grammar checkingThis feature is integrated directly into the editors' AI plugin, so the user can go from a quick draft to a more polished document without having to copy and paste the content into other external services.
To activate this advanced review, simply configure the AI ​​plugin and go to the new option «Grammar & Spelling» within the artificial intelligence menu. From there it is possible to analyze both the entire document or a selected text fragment, which is useful when you only want to review a specific section without wasting time reviewing the entire file.
Once the analysis is launched, the system scans the text and suggests spelling and grammar corrections, usually accompanied by a brief explanation. Each suggestion can be accept or reject individuallyso the user always has the final say. The same function has also been integrated into the context menu that appears when you right-click, for those who prefer to access the tools from within the content itself.
The goal of this intelligent layer is not to replace the classic checks of the built-in spell checker, but offer an additional review This helps detect stylistic errors or more complex structures that sometimes escape traditional systems. For teams that write technical documentation, extensive reports, or content in multiple languages, this combination can make all the difference.
Customizable keyboard shortcuts and macro recording
Another strong point of ONLYOFFICE Docs 9.2 is the expansion of customization options to adapt to the habits of each person and each organization. From now on, those who rely heavily on the keyboard can redefine key combinations to their liking, something especially useful for users coming from other office suites who want to maintain a similar shortcut scheme.
Shortcut customization is managed from the File tab, in the Advanced settings section. From that panel you can modify the most frequently used shortcuts and centralize the management of combinations for different types of documents. This flexibility makes it easier to replicate established workflows and reduces the time required to adapt to the platform.
Along with the shortcuts comes the function of macro recordingDesigned for those who constantly repeat the same series of actions. Through the "View" tab, you can start a recording, perform the necessary sequence of steps—for example, applying consistent formatting, running calculations in a table, or preparing a recurring template—and save that series as a macro to reuse it as many times as needed.
Once stored, the macro can be executed with a simple command, allowing Automate routine operations without writing codeThis opens the door for non-technical profiles to also benefit from automation, something especially interesting in administrative departments, professional offices, or teams that handle large volumes of repetitive documents.
The combination of configurable keyboard shortcuts and recordable macros allows the suite to better adapt to repetitive workflows, cutting out mechanical actions and helping to maintain more consistent processesThis is important when several people are working on the same types of files.
More control over PDFs and forms
ONLYOFFICE's PDF editor also receives updates geared towards common tasks in businesses and institutions. One of the most notable is the improvement to the sensitive content editing function, which now It allows you to choose the color used to hide confidential fragments or pages.In this way, each organization can adapt the visual appearance of the drafted documents to its internal policies or corporate image.
This capability is relevant in sectors that handle sensitive information —such as public administration, legal services, or healthcare— where simply removing content isn't enough; the presentation of the final result is also important. Adjusting the text color can facilitate reading and subsequent review, especially when combining visible and hidden sections within the same file.
In the area of ​​forms, version 9.2 focuses on the Clarity and usability for the person filling in the fieldsFrom now on, it is possible to add descriptive text labels to checkboxes and radio buttons, which helps people better understand what each option entails and reduces misunderstandings in internal processes or dealings with third parties.
Furthermore, when new fields are created within a form, they can be assigned specific roles for each oneThis makes it easier for different types of users—for example, internal staff, clients, or suppliers—to know which part they are responsible for completing. In collaborative contexts, this assignment of roles by field makes the signing and validation workflows more organized and limits the risk of someone completing information that is not their responsibility.
Integration with DocSpace 3.6 and Desktop Editors 9.2
The launch of ONLYOFFICE Docs 9.2 is accompanied by new versions of the rest of the ecosystem, so that the main capabilities extend to both the cloud and desktop computers. DocSpace 3.6The company's collaborative platform incorporates artificial intelligence agents who work side-by-side with users in their workspace.
These AI agents can analyze files, generate content, search for relevant information, and manage the DocSpace environment by organizing documents or adding users. All of this is done from a single point. integrated chat interfaceThis allows users to ask the system direct questions or request specific actions without having to navigate through multiple menus. The idea is to make project management and team coordination tasks more agile and less manual.
The configuration of these agents is concentrated in a new section of AI adjustmentsThis allows you to connect DocSpace with various AI providers, activate the MCP server so agents can manage workspace elements, and enable an internal knowledge base based on the organization's own data. This way, the AI's responses can be better tailored to each entity's specific context.
In parallel, ONLYOFFICE Desktop Editors 9.2 It inherits most of the new features found in the self-hosted suite, including customizable keyboard shortcuts, macro recording, and the arrival of AI agents on local machines. This desktop version supports several AI providers, including models that run locally through Ollama, which is interesting for those who want to strengthen data privacy by preventing content from leaving their own infrastructure.
The availability of these functions in both cloud environments and on-premises or desktop environments makes it easier for European organizations with strict data protection requirements to choose the deployment model that best fits your policieswithout giving up the advantages of AI applied to daily productivity.
Availability of ONLYOFFICE Docs 9.2, update and resources of the new version
ONLYOFFICE Docs 9.2 is now available in ONLYOFFICE DocSpaceTherefore, those working on the collaborative platform can begin using the new features without any additional changes. For self-hosted deployments, the company has indicated that the update to version 9.2 will be delivered through the usual distribution channels, allowing administrators to schedule the version upgrade according to their own maintenance schedules.
For those who prefer to work with applications installed on their computer, the ONLYOFFICE Desktop Editors will receive the update Version 9.2 coming soon. Self-hosted packages can be downloaded from the official website, while desktop editions usually arrive via built-in update mechanisms or through the corresponding repositories, depending on the platform used.
As is customary with this project, the launch is accompanied by a webinar where the new features are detailed and real-world use cases are showcased. In addition, the official announcement includes links to the full changelog, technical documentation, and the Enterprise and Developer editions, designed for integration into more complex infrastructures or for developers who want to build solutions on top of the suite.
From that same page, users can access the suggestions platform, a space where it is possible Send feedback, suggest new features, or prioritize improvements These feedback will be taken into account in future versions. This open communication channel helps ensure that ONLYOFFICE's evolution remains closely linked to the real needs of the companies, institutions, and communities that use the suite on a daily basis.
With this update, ONLYOFFICE Docs consolidates a line of work focused on combining professional functions, automation through macros and AI agentsand a focus on privacy aligned with the demands of Europe and other markets where data control is key. Version 9.2 doesn't introduce a radical change, but it does add a series of practical improvements—in language review, shortcut customization, PDF and form handling—which, together, can represent a noticeable change for those who spend a good part of their day with the suite's editors.
